One of the basic computer activities is handling text, and this quickly evolved in a daily necessity. Office suites quickly appeared, combining the functionality, and flexibility of communication along with desktop comfort into a single application. This includes mail management, for which you might need Mail Merge Toolkit in case you’re fond of Microsoft’s Office suite. Since it’s an Office add-in, you need to have the host suite installed on your computer, and restart any document instances already running before the application can fully integrate. For a quick start there’s a built-in wizard which guides you through a few steps where you get to set up initial details and get to know the set of features better. It’s launched from the Mailings entry in the ribbon menu and aims to extend the default mail merging capabilities of Microsoft Outlook, Microsoft Word and Microsoft Publisher, so it’s only found in these components. Once launched, a small window shows up with a few configuration fields.

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Needless to say that you need to be logged into your email accounts. Several scan options need to be configured for the process to work. Most of them come with a browse dialog, such as Cc, Bcc, subject line, and attachment, while the destination field is fitted with several default forms selected from a drop-down menu. These include title, first name, last name, company name, address line, city, email address, and other various contact details to filter by, with only one possible selection.

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Another set of presets is encountered in the email format type, with entries for HTML, filtered, HTML attachment, RTF attachment, Plain text, or PDF attachment. You can also include new attachments which can be under any file format. Last but not least, the range of emails to merge needs to be specified. There’s an option to include all records, which can take some time, or manually write down the range, with the possibility to use default account for sending messages.

Bottom line is that office work implies heavy communication, and forwarding of multiple items directly from the Office environment with Mail Merge Toolkit becomes a walk in the park. It easily integrates in the Office suite, accessed at the press of a button, and with a quick configuration process.